Collaborator Summit 2022 - Dublin, Ireland (NodeConf EU)

[darcyclarke]

Collaborator Summit 2022

Date: Oct 1-2, 2022
Venue: Landings WeWork, Dublin, Ireland
Cost: Free
Schedule: Google Sheet
Registration: Register here. Everyone must register.
Session Proposal: Please submit your session by opening a new issue

OpenJS Foundation Slack: https://slack-invite.openjsf.org/
#collabsummit channel: https://openjs-foundation.slack.com/archives/CPE10404W

See also

• Collab Summit Welcome Guide
• Session Facilitator Guide

Local Transportation

Dublin -> Killkenny train is ~€9 prebooked or ~€16 on the platform.
https://www.irishrail.ie/en-ie/Offer/webfares

Lyrath is a 7 min taxi at the other end.

Ireland typically uses FreeNow rather than Uber.
https://www.free-now.com/ie/

Nodeconf.eu

Date: Oct 3-5, 2022
Venue: The Lyrath Estate, Kilkenny, Ireland
Registration: https://nodeconf.eu/

[Trott]

@rginn @brianwarner @jorydotcom

[WaleedAshraf]

I'll bring this up in our coming Program Committee meeting.

[WaleedAshraf]

We discussed this in the last meeting. There were 2 concerns/questions raised.

1. Putting it together with NodeConf might sound like it's Node.js Collab Summit?
2. Would it be possible for collaborators to attend if it happens the week before NodeConf, in Dublin. OpenJSF can get space more easily in Dublin because of the offices of sponsor companies.

WDYT?

Personally, for the 1st point, I think we'll have to host it together with some conf/event. So, the one which makes sense is Node.js, because of its biggest community VS other projects.
For 2nd point, I think that's also fine. Dublin is only 2hrs (on the train) away from Kilkenny. I think 6 & 7 Oct can also work.

Putting dates for reference,
Oct 1st - Saturday - Possible Collab Summit?
Oct 2nd - Sunday - Possible Collab Summit?
Oct 3rd - Monday - NodeConf EU
Oct 4th - Tuesday - NodeConf EU
Oct 5th - Wednesday - NodeConf EU
Oct 6th - Thursday - Possible Collab Summit?
Oct 7th - Friday - Possible Collab Summit?

[mcollina]

The quote for the meetings rooms for 50 people at the NodeConf venue is around 2500 euros, including refreshments and lunch for 50 attendees.
If you want to do it in Dublin instead, I highly recommend before the conference.

[bnb]

I'm fine with NodeConf EU, as JSConf EU is not happening this year (or at least is not announced in a timeframe we could plan around) and IMO JSConf EU is one of the only other events in Europe that would be a good venue (NordicJS, JSConf Budapest, or JSHeroes would be others that I can immediately recall but IIRC they're all too soon/already past).

[mcollina]

Actually Nordic.js (6-7 Oct) this year is right after NodeConf.eu (3-5 Oct).

[ruyadorno]

maybe compare costs (not only for the venue but also compare cost of accommodation for folks coming from outside the country) between before-NodeConf.eu in Dublin/Kilkenny and after-Nordic.js in Stockholm

[rginn]

These are all great options! I've reached out to the Nordic.js organizers to learn more. We'll also reach out to our other OpenJS projects internally to gauge their interest in a fall Collab Summit in Europe and time/location preferences.

[targos]

I hope it won't take too much time to make a decision. I have a ticket for NodeConf EU and need to book flights and accommodation.

[eemeli]

As additional data points to add here, NodeConf EU is currently selling "Early Bird" tickets at €750, while Nordic.js is selling "Late Bird" tickets at about €895. Without further insider info, this to me suggests that starting to plan now for a companion event might be easier with NodeConf compared to Nordic.js.

And just to throw one more possibility into the mix, I'm involved in organising React Finland here in Helsinki 12-16 September. Despite its name, in content it is a general front-end conference, and we'd be happy to help organise a collab summit in association with it. We are currently selling "Early Bird" tickets at €399.

[mcollina]

After chatting with @rginn, @mhdawson and @jasnell, we will be looking into verifying the viability of a Collab Summit on the 1st and 2nd of October in Dublin.

[mcollina]

Have you got any updates? We should finalize a date and announce it.

[ruyadorno]

+1 it would be nice to have final confirmation so that we can start looking into tickets / accommodation for those of us planning to be there

[RafaelGSS]

+1 it would be nice to have final confirmation so that we can start looking into tickets / accommodation for those of us planning to be there

Same to me!

[rginn]

Based on all the conversations we had at OpenJS World, scheduling the next OpenJS Collab Summit for Oct 1-2, 2022, in Dublin sounds great. Confirmed! Please let us know who wants to participate in the planning meetings with @theheels, @kyliewd and me.

[mcollina]

@No9 could you confirm if IBM/RedHat could host us?

[WaleedAshraf]

@rginn You can add me. @mcollina also mentioned the same.

[mhdawson]

@mcollina I had an initial discussion with @No9 and one of the leaders from the RH office. Still working through some details to see if/what is possible and we should be getting back together next week.

[mhdawson]

Still trying to work through the details to see if the RH office is a possibility.

[mcollina]

@MylesBorins @martinwoodward @fhinkel do you think Microsoft or GitHub could host us on the 1st and 2nd of October in Dublin? We'd plan to be roughly 50 people.

[ruyadorno]

I'll explore the possibility of hosting it in the Google offices in Dublin too

[No9]

Apologies for the delay on this - The summer holiday season has really slowed down the required approvals.
Will have a readout during this week.

[mcollina]

We have a location! We will meet at Dublin Landings WeWork on Oct 1-2 2022!
The space will be covered by the OpenJS Foundation while coffee and cleaners will be covered by Red Hat.

[mcollina]

Who is coming and who can help with the planning/organization?

[targos]

I'll be there. Might be able to help depending on the needs.

[No9]

I'll be there. Let me know how I can help and keep in mind I'm local so I can bring things.

[ErickWendel]

Hey folks 👋 I won't be able to attend in-person anymore :(

I'll u soon!!

[ovflowd]

Oh no that sucks. Wishing best of luck :)

[AdamMomen]

I have an extra ticket for a nodeconf ticket (my friend won't be able to make it) and would like to sell it at a discounted price of $600 instead of the $800, you can reach out through [email protected] if you're interested.

[No9]

@mcollina asked me to look up eateries in the near area for the lunch on Saturday.
We will have coffee at the venue but lunch won't be provided.

5 Min Walk
Rockets IFSC - Burger Bar
https://www.rockets.ie/menu
Unit B, N Wall Quay, IFSC District, Dublin

Elephant and Castle - COFFEE AVAILABLE.
82 N Wall Quay, North Wall, Dublin 1, D01 XR83
https://themayson.ie/taste/elephantandcastle/

10 Min Walk

NutButter
https://nutbutter.ie/menu/
2&3 Gallery Quay, Grand Canal Quay, Dublin 2, D02 R205

Fresh
Unit 4, Block 1, Grand Canal Square, Dublin Docklands, Dublin 2
General Store that does sandwiches to order
https://freshonline.ie/

[santigimeno]

We are looking into getting a bus. Nothing decided yet. You can also take a train. I'll these details on the top.

Planning on how to go to Kilkenny and wondering if there was any decision on the bus thing.

[mcollina]

Planning on how to go to Kilkenny and wondering if there was any decision on the bus thing.

We have a bus!
It will leave on Sunday 2nd of October at 14:00 from Central Bank Bus Stop N Wall Quay, North Dock, Dublin, D01 F7X3.

It's a 50 seater.

[ShogunPanda]

So we can drop all train tickets?

[ovflowd]

@mcollina is this bus for people going from Collab Summit to the NodeConf or what? (What is this bus supposed to be? For our lunches or something?)

[mcollina]

It's to go from Dublin to Kilkenny / Lyrath hotel

[RafaelGSS]

It's to go from Dublin to Kilkenny / Lyrath hotel

Does it need any kind of reservation? I've bought a train ticket, not quite sure what I should do.

[ShogunPanda]

It's to go from Dublin to Kilkenny / Lyrath hotel

Does it need any kind of reservation? I've bought a train ticket, not quite sure what I should do.

Same here. What shall we do?

[targos]

I'll be in Dublin with two colleagues. Can they also take the same bus?

[mhdawson]

I'd like a spot on the bus :)

[BethGriggs]

Me too! Perhaps we could create a Google Sheets (or even just a GH issue somewhere) of those planing to take the bus to gauge numbers? Slightly hesitant to cancel my train if there's a chance the bus will be full.

[Qard]

I'll take a seat on the bus! I haven't got as far as reserving travel between venues yet. I tend to wing it perhaps a bit too much when I travel. 😅

[Ethan-Arrowood]

I made no travel arrangements yet so I'd love to reserve a seat on the bus if possible.

[No9]

Currently we have 43 attending the summit in person so there should be enough room for everyone on the bus as it takes 50.
@targos you're colleagues should be ok but of course we will prioritize collaborators.

[sheplu]

I would like a spot on the bus if there is one left :)

[bnb]

I'd also like a spot on the bus :)

[ShogunPanda]

Same here if any is left.

[santigimeno]

Count me in as well

[AdamMomen]

@WaleedAshraf where can I find the link to join virtually on eventribe?

[No9]

@AdamMomen and everyone else, you can see the meetings links in the schedule: https://docs.google.com/spreadsheets/d/1WJpK6ZD43GaI-h-HOuHnG0DmQ8orkxFLbYJ_jUiXX54/edit#gid=0

[WaleedAshraf]

Here are the recordings.

• Main room - Day 1 - Before lunch - Recording
• Main room - Day 1 - After lunch - Recording
• Main room - Day 2 - Before lunch - Recording

I've also added the recording links in the schedule sheet. Sorry, we couldn't record the sessions in the second room. Hopefully next time we'll prepare better.

I'll close this issue as the event has passed. Thanks, everyone for being part of it and for the support.

[ovflowd]

What happened with the photos? 👀

[No9]

@tony-go had the big camera during the sessions.

[tony-go]

Hey 👋

I put photos here; note that I was filming more than taking photos ^^

[AugustinMauroy]

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